All our clients are advised to provide the following documents on monthly/quarterly basis (depending on the individual agreement) for current bookkeeping and accounting work.

1. Business bank accounts statements and business credit card statements;

2. Sales invoices (if raised independently), credit notes, payment/remittance advices;

3. Purchase invoices and receipts;

4. Mileage book for clients using private cars;

5. Subsistence schedule (days at work);

6. Copies of all correspondence from/to HMRC and Companies House;

7. Other relevant documents;

All clients are advised to use the dedicated email address for sending copies of sales invoices – and/or other paperwork to to receive automated confirmation of delivery.

For more information please contact us at 02034755561.

Mileage and Subsistence Monthly (helpful excel spreadsheet).

Expenses Monthly (helpful excel spreadsheet).

VAT Invoice Template 1 (helpful excel spreadsheet).

VAT Invoice Template 2 (helpful excel spreadsheet).

VAT Invoice Template 3 (helpful excel spreadsheet).

VAT Invoice Template 4 (helpful excel spreadsheet).

Invoice Template (helpful excel spreadsheet).

Open Office (free MS Office equivalent i.e. Excel and Word)

PDF Reader (free Adobe PDF reader)

PDF Creator (free PDF file printer – print to PDF instead on paper and attach to emails).

KNBC Clients Referral Scheme (£50 Referral Scheme details and Terms & Conditions)

List of typical deductible business expenses.

  • Accountancy (all fees including advice pre company incorporation and accounting software)
  • Accommodation
  • Advertising
  • Air fares (exception of 1st class)
  • Annual company fee
  • Bad debts (debt 6 months unpaid, VAT needs adding back to output tax if not cash accounting or flat rate scheme)
  • Bank charges
  • Bicycles and related costs
  • Broadband internet
  • Business gifts (Corporate: Max of £50 in a 12 month period. Food, alcohol and tobacco do not qualify)
  • Business start-up (Incorporation fees, VAT, PAYE and Corporation Tax registration fees, accountancy advice, lawyers advice/contracts drawn up)
  • Capital allowances (Depreciation on assets)
  • Car hire (Proportionate if there is an element of personal use)
  • Childcare vouchers
  • Christmas gifts (need 2 or more employees other than just Director to qualify. Alcohol, food and tobacco do not qualify)
  • Charitable donations
  • Clothing (Uniform and not used for personal use)
  • Computer equipment
  • Company formation fee
  • Conference expenses
  • Eye test
  • Foreign exchange costs (Costs of converting foreign invoiced revenue back to sterling)
  • Health check BUPA and other annual screening check for director or employees
  • Hire and rental charges
  • Hire purchase (Agreement must be in the company name)
  • Insurance (Office contents, Employers liability, Executive income protection, Key man life, Jury service, Motor, Tax investigation, Permanent & private health, Professional indemnity, Public liability)
  • Interest on business loans (in company name)
  • Key man life insurance
  • Leasing rental (in company name)
  • Legal costs (Breaches of law and penalty payments are not allowable)
  • Magazines and Books
  • Marketing costs
  • Mileage
  • Mobile telephones
  • Motor vehicles (company owned, no improvement costs)
  • National insurance contributions (Not class 1a)
  • Office rental
  • Parking (£5 daily for un-receipted)
  • Patent costs
  • Pensions provided to employees
  • Postage
  • Professional fees
  • Printing
  • Property rental (apportion where private)
  • Repairs to equipment
  • Salaries and wages
  • Software (incl. accounting / business software)
  • Stationery
  • Subsistence
  • Taxi fares
  • Telephone (proportional if not in the business name)
  • Training courses (must be relevant to the nature of the business)
  • Training manuals or books (Allowable when specific to business)
  • Travel

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