All our clients are advised to provide the following documents on monthly/quarterly basis (depending on the individual agreement) for current bookkeeping and accounting work.

1. Business bank accounts statements and business credit card statements;

2. Sales invoices (if raised independently), credit notes, payment/remittance advices;

3. Purchase invoices and receipts;

4. Mileage book for clients using private cars;

5. Subsistence schedule (days at work);

6. Copies of all correspondence from/to HMRC and Companies House;

7. Other relevant documents;

All clients are advised to use the dedicated email address for sending copies of sales invoices – invoices@knbc.co.uk and/or other paperwork to admin@knbc.co.uk to receive automated confirmation of delivery.

For more information please contact us at 02034755561.

Mileage and Subsistence Monthly (helpful excel spreadsheet).

Expenses Monthly (helpful excel spreadsheet).

VAT Invoice Template 1 (helpful excel spreadsheet).

VAT Invoice Template 2 (helpful excel spreadsheet).

VAT Invoice Template 3 (helpful excel spreadsheet).

VAT Invoice Template 4 (helpful excel spreadsheet).

Invoice Template (helpful excel spreadsheet).

Open Office http://www.openoffice.org/download (free MS Office equivalent i.e. Excel and Word)

PDF Reader http://get.adobe.com/uk/reader/?promoid=JZEFU (free Adobe PDF reader)

PDF Creator  http://www.pdfforge.org/download (free PDF file printer – print to PDF instead on paper and attach to emails).

KNBC Clients Referral Scheme http://www.knbc.co.uk/referral (£50 Referral Scheme details and Terms & Conditions)

List of typical deductible business expenses.

  • Accountancy (all fees including advice pre company incorporation and accounting software)
  • Accommodation
  • Advertising
  • Air fares (exception of 1st class)
  • Annual company fee
  • Bad debts (debt 6 months unpaid, VAT needs adding back to output tax if not cash accounting or flat rate scheme)
  • Bank charges
  • Bicycles and related costs
  • Broadband internet
  • Business gifts (Corporate: Max of £50 in a 12 month period. Food, alcohol and tobacco do not qualify)
  • Business start-up (Incorporation fees, VAT, PAYE and Corporation Tax registration fees, accountancy advice, lawyers advice/contracts drawn up)
  • Capital allowances (Depreciation on assets)
  • Car hire (Proportionate if there is an element of personal use)
  • Childcare vouchers
  • Christmas gifts (need 2 or more employees other than just Director to qualify. Alcohol, food and tobacco do not qualify)
  • Charitable donations
  • Clothing (Uniform and not used for personal use)
  • Computer equipment
  • Company formation fee
  • Conference expenses
  • Eye test
  • Foreign exchange costs (Costs of converting foreign invoiced revenue back to sterling)
  • Health check BUPA and other annual screening check for director or employees
  • Hire and rental charges
  • Hire purchase (Agreement must be in the company name)
  • Insurance (Office contents, Employers liability, Executive income protection, Key man life, Jury service, Motor, Tax investigation, Permanent & private health, Professional indemnity, Public liability)
  • Interest on business loans (in company name)
  • Key man life insurance
  • Leasing rental (in company name)
  • Legal costs (Breaches of law and penalty payments are not allowable)
  • Magazines and Books
  • Marketing costs
  • Mileage
  • Mobile telephones
  • Motor vehicles (company owned, no improvement costs)
  • National insurance contributions (Not class 1a)
  • Office rental
  • Parking (£5 daily for un-receipted)
  • Patent costs
  • Pensions provided to employees
  • Postage
  • Professional fees
  • Printing
  • Property rental (apportion where private)
  • Repairs to equipment
  • Salaries and wages
  • Software (incl. accounting / business software)
  • Stationery
  • Subsistence
  • Taxi fares
  • Telephone (proportional if not in the business name)
  • Training courses (must be relevant to the nature of the business)
  • Training manuals or books (Allowable when specific to business)
  • Travel

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