All our clients are advised to provide the following documents on monthly/quarterly basis (depending on the individual agreement) for current bookkeeping and accounting work.
1. Business bank accounts statements and business credit card statements;
2. Sales invoices (if raised independently), credit notes, payment/remittance advices;
3. Purchase invoices and receipts;
4. Mileage book for clients using private cars;
5. Subsistence schedule (days at work);
6. Copies of all correspondence from/to HMRC and Companies House;
7. Other relevant documents;
All clients are advised to use the dedicated email address for sending copies of sales invoices – email@example.com and/or other paperwork to firstname.lastname@example.org to receive automated confirmation of delivery.
For more information please contact us at 02034755561.
Mileage and Subsistence Monthly (helpful excel spreadsheet).
Expenses Monthly (helpful excel spreadsheet).
VAT Invoice Template 1 (helpful excel spreadsheet).
VAT Invoice Template 2 (helpful excel spreadsheet).
VAT Invoice Template 3 (helpful excel spreadsheet).
VAT Invoice Template 4 (helpful excel spreadsheet).
Open Office http://www.openoffice.org/download (free MS Office equivalent i.e. Excel and Word)
PDF Reader http://get.adobe.com/uk/reader/?promoid=JZEFU (free Adobe PDF reader)
PDF Creator http://www.pdfforge.org/download (free PDF file printer – print to PDF instead on paper and attach to emails).
KNBC Clients Referral Scheme http://www.knbc.co.uk/referral (£50 Referral Scheme details and Terms & Conditions)
List of typical deductible business expenses.
- Accountancy (all fees including advice pre company incorporation and accounting software)
- Air fares (exception of 1st class)
- Annual company fee
- Bad debts (debt 6 months unpaid, VAT needs adding back to output tax if not cash accounting or flat rate scheme)
- Bank charges
- Bicycles and related costs
- Broadband internet
- Business gifts (Corporate: Max of £50 in a 12 month period. Food, alcohol and tobacco do not qualify)
- Business start-up (Incorporation fees, VAT, PAYE and Corporation Tax registration fees, accountancy advice, lawyers advice/contracts drawn up)
- Capital allowances (Depreciation on assets)
- Car hire (Proportionate if there is an element of personal use)
- Childcare vouchers
- Christmas gifts (need 2 or more employees other than just Director to qualify. Alcohol, food and tobacco do not qualify)
- Charitable donations
- Clothing (Uniform and not used for personal use)
- Computer equipment
- Company formation fee
- Conference expenses
- Eye test
- Foreign exchange costs (Costs of converting foreign invoiced revenue back to sterling)
- Health check BUPA and other annual screening check for director or employees
- Hire and rental charges
- Hire purchase (Agreement must be in the company name)
- Insurance (Office contents, Employers liability, Executive income protection, Key man life, Jury service, Motor, Tax investigation, Permanent & private health, Professional indemnity, Public liability)
- Interest on business loans (in company name)
- Key man life insurance
- Leasing rental (in company name)
- Legal costs (Breaches of law and penalty payments are not allowable)
- Magazines and Books
- Marketing costs
- Mobile telephones
- Motor vehicles (company owned, no improvement costs)
- National insurance contributions (Not class 1a)
- Office rental
- Parking (£5 daily for un-receipted)
- Patent costs
- Pensions provided to employees
- Professional fees
- Property rental (apportion where private)
- Repairs to equipment
- Salaries and wages
- Software (incl. accounting / business software)
- Taxi fares
- Telephone (proportional if not in the business name)
- Training courses (must be relevant to the nature of the business)
- Training manuals or books (Allowable when specific to business)